Manage fit-out projects in one central system
Managing fit-out projects requires a structured approach to ensure successful completion that’s on time, in budget and to exact quality standards.
If you want to improve processes and streamline delivery of fit-out projects, the most effective way to do so is to use one central system for managing fit-out contracts.
And this is where we can help.
Discover how fit-out contractors are using the innovative features of WorkSavi with our market-leading project management functionality to transform the way they plan, manage and deliver projects…
The ultimate guide to managing fit-out projects successfully
Managing fit-out projects can be a complex process, so you need to ensure thorough planning and complete coordination to ensure successful outcomes.
Whether you’re transforming commercial space, industrial units, or retail outlets, WorkSavi can help you forecast more accurately, effectively plan delivery, including timelines, budgets and resources needed, and ensure a structured approach is followed to ensure consistency and compliance across all projects.
Here’s how you can use WorkSavi to create a structured process…
Initial Planning and Preparation
Define the scope of the project
The foundation of any successful fit-out project is a clearly defined scope. Start by establishing the project’s objectives and understanding the specific requirements for the space. Determine the layout, design, materials, and functionality you need. Importantly, set a realistic budget that encompasses all aspects of the project.
Our forecasting tools can help you map out delivery so you can define the scope of the project, estimate costs more accurately and identify resource requirements.
Create strong teams
A strong team is crucial for project success. Appoint a dedicated project manager to oversee the process. Engage experienced designers and architects to develop detailed plans and select reliable contractors and subcontractors who have a proven track record in fit-out projects.
You can add your team, including third-party contractors to the platform and give them visibility to delivery plans and assign tasks and timelines for delivery. By having all people responsible for delivery using one central system, you’ll be able to track progress, cashflow and stay in complete control throughout the project. This is incredibly helpful if you’re managing multiple projects and teams over a number of locations.
With WorkSavi, you’ll also have access to advanced resource management with role-based allocations based on grade, skills and rates. You can also use heatmaps to identify gaps in capability and capacity forecasting.
Site Assessment
Once you have conducted a thorough site assessment and identified any potential risks, challenges or constraints, you can obtain all necessary permits and approvals from local authorities to avoid delays later in the project.
You can then save all important documents pertaining to each project on WorkSavi, ensuring your team has access to important paperwork at all times.
Design and Planning
Detailed Design
Once the concept design is approved, you can create detailed architectural and engineering plans. Specify all materials, finishes, fixtures, and fittings to avoid ambiguity during the construction phase.
These important plans can be saved against the project so your team is clear on every aspect of the plan and the fit-out design.
Project Plan
Once you have scoped your project, you can create a tailored project plan, allocate resources, set budgets, highlight potential risks and add important documents such as plans and contracts to the central systems.
This means your PM forms, project templates, and document folders are generated for every new project, so your costs, budgets, cash flows, risk, snagging, H&S checks, etc., feed directly into your BI.
Implementation and Construction
Complete control
WorkSavi gives you full control of all projects. Even if you’re managing multiple teams across several locations, you will be able to control every aspect of the fit-out project from one central system.
Full visibility
With comprehensive project dashboards, dynamic Gantt charts, project boards and portfolio trackers, you’ll be able to track and monitor project progress, quality of work, budgets and deadlines to ensure your projects are being completed to the appropriate quality, cost and agreed timeframe.
Quality control and risk management
Quality assurance and risk management
With WorkSavi, you’ll have access to unique trackers that provide process learning and predictability of delivery.
This means you can quickly identify issues, emerging trends, and opportunities and capture the learning as each project passes through the platform and adjust delivery to ensure projects maintain governance and remain compliant helping you avoid costly downtime or potential scope creep.
Handover and Completion
Final inspections and rectifications
Conduct final inspections to ensure all work is completed to specification. You can then compile a snag list of any outstanding issues and ensure these are addressed promptly.
Handover
Once you’re ready, you can prepare and hand over all necessary documentation, including manuals, warranties, and as-built drawings. This can also include your plan on handing over the operation and maintenance of new installations.
Post-Completion
Dynamic reporting
WorkSavi’s dynamic reporting functionality enables you to conduct post-project reviews to evaluate performance against objectives. This will also help you to identify lessons learned and areas for improvement to inform future projects.
Maintenance
With WorkSavi, you can schedule regular inspections and maintenance activities and create notifications for key dates so you can easily manage compliance and regulatory requirements moving forward.
Tools and technologies for fit-out contractors
Project management software for fit-out contract companies
WorkSavi is the perfect tool for fit-out contractors. Offering industry-leading project management functionality, WorkSavi is designed to help you manage construction tasks, timelines, budgets and resources effectively.
With WorkSavi, you can ensure:
- Clear Communication: Maintain clear and consistent communication with all stakeholders to ensure everyone is on the same page.
- Documentation: Keep detailed records of all project activities, changes, and decisions. This helps in tracking progress and resolving disputes.
- Flexibility: You can pivot plans and approaches in response to unexpected challenges.
- Client involvement: Involve the client in key decisions and keep them informed of progress. This ensures the final outcome meets their expectations.
Get a project management demo
If you want to see how we can help you transform the way your fit-out company works, book a free demo!
